Manual data re-entry
Invoices, packing lists, specifications, CMR, AWB, photos and PDFs with no text layer are retyped by hand into orders, spreadsheets, transport forms and 1C.
Beta testing.
We are onboarding foreign trade and logistics teams to a pilot on real documents.
A platform for preparing foreign trade shipment documents
Shipment documents that won't stall your cargo
Spot the mismatches while the package is still in your hands
We pull commercial and transport documents into a single deal. The platform highlights missing and conflicting data and hands you the finished package in minutes — with no manual data re-entry.
95%+
Recognition accuracy
2 min
To parse and reconcile a shipment
Incoming files
invoice_yiwu.pdf
Supplier · WeChat
packing_list.jpg
Phone photo
spec_v3.xlsx
Excel · 1,248 rows
Checking the data…
Master base
SKU
Net weight
HS code
GS-7741
12.4 kg
8471 30
GS-7742
8.1 kg
8471 30
GS-7743
4.7 kg
8471 30
+ 1,248 items
Invoice specificationCustoms declarationTech description
Cross-validation · no errors found
Why assembling documents by hand ends in returns, delays and rework
Copy-paste errors
The wrong address, tax ID or contract number; weight, price, currency and SKU that do not match; a field that never got copied across.
No single source of truth
Weight, amount, SKU, address, contract number and terms are repeated across several documents and start to contradict each other.
Errors surface too late
A discrepancy shows up at the broker, the carrier, the border, customs, the client or at payment — and the rework cycle begins.
1C and ERP expect structure
Accounting systems work with fields and reference books, but the supplier sends a photo, an Excel file, an email or a Chinese-language document.
The process rests on one experienced person
If that person is on holiday or leaves, nobody can quickly say what was calculated, what was sent, where a document is and which version is correct.
How the platform assembles and checks a shipment package
Runs alongside 1C, ERP and your document management system – with no process rebuild.
- Step 1
Documents arrive in the platform
No process changeThrough the interface or via a link sent to a counterparty, documents land in the deal record: invoice, packing list, specification, photo, Excel, CMR, AWB or bill of lading.
- Upload without registering the counterparty
- Storage with role-based access
- Step 2
The platform builds the record
AutomaticThe system recognises the data, normalises units, links line items and highlights discrepancies and empty fields.
- Recognition and normalisation
- Line-item matching and field checks
- Step 3
A specialist reviews the disputed fields
For reviewCritical fields, low-confidence values and conflicts go to review. The source of every value is visible. The person stays in control.
- Critical fields and conflicts
- The source of every value
- Step 4
The data moves on
Ready to hand overStructured data for the transport form, the order, insurance and the export file for a broker or 1C is ready to hand over. No retyping.
- Transport form and order
- Export for a broker or 1C
Who benefits most
The platform is worth a look if 3–4 of these are true:
- 01A steady flow of import shipments (or fewer, but where a mistake is expensive)
- 02Incoming documents arrive in mixed formats and channels (PDF, scan, photo, Excel, Chinese)
- 03Data is retyped into at least two forms or systems
- 04Two or more roles are involved: logistician → broker, carrier, client, accounting
- 05In recent months a document caused an error or a delay
Freight forwarders and operations teams
Assemble transport documents, including e-waybills, customs paperwork and orders straight from the source files — no copying, and no errors in weights, addresses or dates.
What changes for your team
Metric
Today
With the platform
Processing one shipment
Today
30–45 minutes by handWith the platform
2 minutes, including the final editWhen discrepancies surface
Today
At customs or when handing over to the carrierWith the platform
Before dispatchSource of deal data
Today
Email, messengers, ExcelWith the platform
The master recordAssembling the document package
Today
Every document is filled in separatelyWith the platform
Documents are generated from one master recordDocument versions
Today
File versions tracked by handWith the platform
Generated automatically from a single sourceTerminology translation
Today
Manual translation, room for misreadingWith the platform
One glossary, consistent resultsWhat the platform does
01
Builds a master record for the shipment
From invoices, packing lists, specifications, photos, Excel files and emails, the platform extracts line items, weights, volumes, amounts, addresses, delivery terms, document numbers and company details.
Outcome
One source of shipment data instead of a pile of files and email threads.
02
Cross-checks documents against each other
Compares fields across documents and highlights conflicts: weight, quantity, amount, SKU, address, delivery terms, contract number, invoice number.
Outcome
Disputed values are visible before anything reaches the broker, the carrier, the client or 1C.
03
Prepares structured data for output forms
The master record feeds the transport specification, the order, the insurance form and the export file for a broker or 1C/TMS.
Outcome
One verified data set is reused across several documents with no re-entry.
04
Plans vehicle and container loading
Using the packing list, the platform helps distribute cargo across trucks and containers, accounting for weight, dimensions, stacking, tilting, overhang and transport-mode limits.
Outcome
The logistician sees in advance how many vehicles are needed and of which type, where overload or out-of-gauge risk appears, and exports a loading plan for the warehouse, the carrier or the driver.
05
Searches the content of documents and deals
Using the text inside PDFs, scans, spreadsheets and emails, the platform finds a contract, invoice, cargo, amount or delivery term and shows which deals and documents it appears in.
Outcome
The logistician finds the document or the fact in a single query, without digging through folders, emails and scans.
Why Blits
The platform does not replace your systems. It closes the gap between incoming supplier documents and data that is ready for 1C, ERP and document management – exactly where the work is done by hand today.
Excel
Where it helps
Calculations, quick tables and exports. File versions and package reconciliation still live in email and folders.
What the platform covers
Versioning, links between documents and package reconciliation – inside a single deal record.
1C, ERP, TMS, CRM and document management
Where it helps
Accounting, approvals and finance – they work once the data is already structured.
What the platform covers
Parses supplier source documents, including Chinese, normalises them and passes the data into your systems.
ChatGPT and general-purpose AI services
Where it helps
One-off prompts and parsing a single file. They do not run the deal as a process.
What the platform covers
Master data, version history, package reconciliation and exports in your company's format.
Outsourcing or hiring more people
Where it helps
They absorb the volume, but the same errors repeat and dependence on specific people grows.
What the platform covers
Takes the repetitive routine off your specialists – they work on exceptions, control and counterparties.
Security and handling of sensitive data
Suitable for companies with information security requirements.
Role-based access
Each employee sees only the documents and fields their role allows.
Audit trail and versioning
A history of every action and document version: who opened, changed or exported it.
Data masking
Prices, margins and terms are hidden from employees without the right permissions.
Private deployment
On-premise or private cloud for companies with strict data requirements.
Frequently asked questions
Message us on TelegramWe already have Excel and 1C. Why Blits?
Blits does not replace 1C, ERP or your document management system. It sits between the incoming documents and those systems: it recognises the data, normalises it and passes it on – with no manual re-entry.
How long does rollout take?
About a week for one pilot scenario: recognising an invoice and a packing list, reconciling a package, or preparing one standard document. No process rebuild, and no need to connect every system at once.
What about data security?
Role-based access control, action logs, version control and masking of sensitive fields. Private deployment options are available for enterprise clients.
Our documents come in every form – photos, handwritten notes, Chinese.
That is exactly what Blits is for. It is built for messy source documents, not just for standardised PDFs.
Do suppliers and counterparties have to change how they work?
No. They keep sending documents through the usual channels – email, messengers, file sharing. Or they upload files straight into the deal record via a unique link – with no sign-up and nothing to install.
How reliable is the recognition, and who makes the final call?
Accuracy on standard documents is 95% and above. The final confirmation stays with your specialist. You define the mandatory fields, the critical discrepancies, the templates and the people responsible for signing off.
How is Blits different from ChatGPT and other AI services?
A general-purpose AI handles a one-off prompt. Blits runs the deal as a process: it holds the master data, reconciles the document package, records versions and produces exports in your company's logic.
What does a pilot look like?
For one or two weeks we process one typical document flow – running alongside your current process. The result: measurable numbers on your own data and a decision on what to expand next.
Run a pilot on your own documents
We will show the platform working on your documents.
Test scenarios
Recognition
Upload a PDF invoice or a photo of a packing list. Get a structured table with SKUs, weights, amounts, packaging and company details.
Reconciliation
Upload the invoice and packing list for one shipment. The platform shows discrepancies in weight, quantity, SKUs and addresses. Without this check, those discrepancies surface later – at customs.
- Your data is protected
- No commitment
- First result in 2 minutes on your own file